'Dear Sirs': call for inclusive language and modernising salutations

Answer

I decided to study law for multiple reasons: the chance to help people, the intellectually engaging nature of the profession and the long-standing traditions of the legal field. Although I don't see myself as particularly traditional, I have a deep appreciation for the courtroom's artistry and the language and customs that have maintained a long-standing philosophy, supporting our society for so long.

However, of course, not all traditions can withstand the test of time. One such tradition is the use of the ‘Dear Sirs’ salutation—an ancient relic that never fails to drive me up the wall!

This article aims to demonstrate the outdated nature of this practice and the need for change, while proposing possible alternatives. It encourages legal professionals and others to question this salutation and update their language to align with the 21st Century's modern landscape.

Historical context

The phrase ‘Dear Sirs’ originated in an era when the legal profession was predominantly male. It mirrored the societal norms of the time, where men occupied most professional roles and women were largely absent from the workforce. Consequently, legal correspondence was typically addressed to men.

This sheds light on the salutation's origins and underscores why it no longer suits today’s diverse and inclusive society.

Moving beyond outdated phrases

The legal profession has undergone significant evolution. Women now rightfully form a substantial portion of lawyers, judges and other legal professionals. According to the Solicitors Regulation Authority, 53% of solicitors in law firms are women. Furthermore, the Law Society reports that since 1990, women have consistently made up more than 60% of new entrants into the legal field.

While there’s still progress to be made in closing the disparity gap, particularly in senior roles, the data clearly indicates that women now outnumber men in the legal profession. Therefore, it’s statistically more likely that addressing someone as ‘Dear Sir’ is inappropriate.

The case for inclusivity

I’m pleased to say that I’ve not encountered the phrase ‘Dear Sirs’ in any internal emails addressed to me. It brings me great joy and pride knowing that I work for a firm that encourages the use of alternative salutations.

As a trainee, it surprises me when anyone in the legal profession, whether junior or senior, uses the salutation ‘Dear Sirs’. It's important that we all, regardless of our level of seniority, take responsibility for advocating change and adopting more inclusive practices. It remains equally crucial for both generations to move towards more respectful and modern forms of address.

Addressing correspondence to me as ‘Dear Sirs,’ especially when my email footer clearly states my pronouns as ‘she/her’, feels disrespectful. It implies that my presence is an exception rather than the norm, making me feel neither heard nor respected.

The legal profession prides itself on upholding principles of justice, equality and fairness. Adopting gender-neutral language in correspondence aligns with these values and demonstrates a commitment to inclusivity for everyone.

Substitutes for 'Dear Sirs'

Ignorance can no longer be an excuse. By reading this article, I hope you can recognise and understand that what might seem minor to one person can be significant to another.

To assist, please save this article and use the solutions provided to replace outdated habits with new, inclusive language. Here are some of my favourite alternatives:

• Dear [recipient’s name];
• Dear all;
• Dear colleagues;
• Dear [firm/company];
• Good morning/Good afternoon;
• Hello everyone; or
• Dear team.

Conclusion

The legal profession has long stood as a symbol of justice, equality and fairness. To continue upholding these values, it's crucial to modernise our language and practices. Eliminating the use of ‘Dear Sirs’ is a significant move towards fostering a more inclusive and respectful professional environment. By adopting gender-neutral language, we can better reflect the diversity within our profession and ensure that all voices are recognised and respected.

It's time to bid farewell to ‘Dear Sirs’ and welcome a more inclusive future.

Ana Ghaffari Moghaddam is a trainee solicitor at DWF Group Limited.